Everything You Need to Know About Transporting Used Excavators

Shipping and transporting used excavators can seem like a daunting task, but with the right knowledge and preparation, it doesn’t have to be. Whether you’re buying or selling a used excavator, or moving one to a new job site, understanding the ins and outs of the process can save you time, money, and a lot of headaches. Let’s take a look at everything you need to know about shipping and transporting used excavators in a way that’s easy to understand.

1. Why Shipping and Transporting Excavators Can Be Tricky

Excavators aren’t like your typical piece of furniture or small equipment. These machines are large, heavy, and complex, so transporting them requires more than just a standard shipping method. The weight, size, and dimensions of an excavator can vary greatly depending on the model and manufacturer, which means different types of transportation methods may be required.

But don’t worry—while it’s a bit more involved than shipping smaller machinery, with a little preparation, the process can go smoothly.

2. How to Prepare an Excavator for Transport

Before you even think about shipping an excavator, it’s important to get it ready for transport. Here’s a simple checklist to ensure everything goes smoothly:

a) Clean the Excavator
It may sound basic, but cleaning your excavator is one of the first steps in preparing it for transport. Not only does it ensure that no dirt or debris gets transported along with the machine, but it also gives you a clear view of its condition, which can be important for any inspections.

b) Drain Fluids (When Necessary)
Depending on the method of transportation and local regulations, you might be required to drain the excavator’s fuel and other fluids. This helps prevent spills during transit and can reduce the overall weight of the machine.

c) Secure Loose Parts
Make sure that any parts of the excavator that could be easily detached (like mirrors, arms, or buckets) are either removed or securely fastened. This helps prevent damage to the equipment during transport and ensures a smoother journey.

d) Inspect the Excavator
Before it goes on the truck or trailer, inspect the machine for any pre-existing damage. Take detailed photos to document the condition of the excavator. This can be helpful for insurance purposes and will ensure there are no disputes when the machine arrives at its destination.

3. Choosing the Right Transport Method

There are a few different ways to transport a used excavator, and the best method for you will depend on factors like distance, size, and budget. Here’s an overview of the most common options:

a) Flatbed Trucks
Flatbed trucks are one of the most common methods for transporting excavators, especially for short to medium distances. They’re easy to load and unload, and they provide a safe, stable platform for the machine during transit. However, the size of the excavator can limit the type of flatbed truck needed. Larger machines may require a specialized lowboy trailer.

b) Lowboy Trailers
Lowboy trailers are often used for transporting heavier or oversized excavators. These trailers have a low deck, making it easier to load and unload large equipment, and they also offer better stability for heavy loads. If your excavator is particularly large, a lowboy trailer might be necessary to transport it safely.

c) Semi-Trailers with Ramps
For very large excavators, a semi-trailer with a ramp can be used. This is a common method for transporting heavy machinery over long distances. The ramp makes loading and unloading easier, and the semi-trailer can handle a substantial amount of weight. If you’re transporting multiple excavators, this might be the most efficient option.

d) Specialized Equipment Transporters
If you have an especially large or unique excavator, you may need to use a specialized equipment transporter. These companies specialize in moving heavy machinery and are equipped with the necessary trucks and tools to transport excavators safely, no matter the size.

4. Factors Affecting the Cost of Transport

The cost of transporting a used excavator can vary depending on a number of factors. Here are a few things to keep in mind when calculating shipping costs:

  • Size and Weight of the Excavator: Larger and heavier machines require specialized trailers, which will increase the cost of transport. The more equipment involved, the higher the overall shipping fee.
  • Distance: The farther the transport, the higher the cost. Shipping an excavator across state lines or internationally will typically cost more than a local delivery.
  • Transport Method: As we mentioned earlier, the type of transport you choose will affect the price. Lowboy trailers, for example, are more expensive than flatbeds because of their added capabilities and the larger equipment needed to move your excavator.
  • Insurance: It’s always a good idea to ensure your excavator during transport. Most shipping companies will offer insurance for an additional fee. The cost will depend on the value of the excavator and the distance it’s being transported.

5. Regulations and Paperwork

Transporting a used excavator involves not only physical preparation but also a bit of paperwork. Depending on the destination, there may be various regulations or permits required, especially if you’re crossing state or international borders.

  • Permits: Some regions require special permits for oversized loads or heavy machinery, particularly if your excavator exceeds certain size or weight limits. Be sure to check with local authorities to see if you need a permit for transportation.
  • Bill of Lading: This is a legal document that outlines the shipping agreement between you and the transporter. It should detail the condition of the machine and provide instructions for handling during transport.
  • Insurance: Make sure to have adequate insurance coverage for the excavator during transport. Accidents and damages can happen, and having the right insurance will give you peace of mind.

6. Tracking and Communication During Transport

Once your excavator is on its way, you’ll want to stay informed about its location and status. Many transport companies provide tracking services, allowing you to monitor the progress of your shipment in real-time. Staying in touch with the shipping company and confirming delivery dates is key to ensuring everything goes smoothly.

7. Receiving the Excavator

When the excavator arrives at its destination, it’s important to do a quick inspection to make sure that it hasn’t been damaged during transport. Check for any scratches, dents, or issues that weren’t present before the shipment. If everything looks good, you can start unloading and getting the machine ready for its new job.

If there are any discrepancies or damages, take photos and contact the shipping company right away to file a claim.


Final Thoughts

Transporting a used excavator doesn’t have to be a complicated or stressful process if you follow the right steps and plan ahead. Whether you’re sending an excavator across the country or just moving it to a nearby job site, understanding the transportation options, preparing the machine properly, and keeping track of the process will ensure that everything goes smoothly.

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